58 Ways to Use a Virtual Assistant
The following list describes various ways you can utilize a Virtual Administrative Assistant.
Remember all documents created by or used by a virtual assistant can be quickly and easily
transmitted via email attachment, FTP, fax, delivery of diskette or hard copy using overnight
delivery, priority mail or regular postal services.
Internet & Web Services
• Maintaining a newsletter subscription database
• creating and maintaining email marketing campaign
• creating and updating websites and blogs
• performing an internet search for an item or piece of information
Desktop Publishing
• designing and printing brochures and business cards
• creating flyers, price lists, and other marketing documents
• laying out, printing, and mailing regular client newsletters
• printing labels using company logos or clip art
Database Management
• entering business card data into a database
• sending an introductory letter to new prospect leads
• sending scheduled marketing pieces to clients and prospects
• tracking marketing efforts and summarizing the results in a report
• sending regular follow-ups, reminders, and communications to clients
• calling people for missing contact information
• sending fax and email broadcasts
Research
• researching potential locations for an upcoming seminar
• finding which locations have the appropriate dates available
• finding which can accommodate the size and type of event
• researching the services available (decorating, food, entertainment)
• obtaining written quotes and specifications from each location
• monitoring periodicals and clipping articles of interest
• researching products for websites
• researching competition websites for price and product analysis
• obtain information about specific keyword(subject)
Secretarial Services
• confirming upcoming appointments
• scheduling or rescheduling appointments
• getting directions for a meeting or appointment
• storing back-up computer tapes for safekeeping
• tracking birthdays, anniversaries, and other important dates
• sending out the appropriate cards or gifts for special events
Telephone and Fax Service
• receiving phone calls while a client is out of town
• forwarding important messages that require immediate attention
• retrieving voice messages and responding to routine requests
• receiving and handling faxes while a client is out of town
• contacting prospective clients and setting up appointments
Transcription Service
• typing letters and memos from tape or handwritten notes
• typing legal transcripts from cassette tape
• typing medical reports from tape or handwritten notes
Word Processing
• typing handwritten notes from a meeting or seminar
• typing letters, printing on stationery, addressing, and mailing
• proofreading, editing, and checking spelling / grammar
• laying out larger documents
Presentations
• preparing PowerPoint slides from sketches of diagrams and charts
• sending questionnaires to seminar participants before the talk
• tracking completed questionnaires and calling non-responders
• summarizing the questionnaire results in a report
Personnel Services
• sending reminders for annual performance reviews
• preparing or updating resumes and introduction letters
• reviewing resumes and summarizing each in a short biography
• sorting resumes for a job according to pre-arranged criteria
Marketing Services
• sending out the appropriate sales brochures for inquiries
• creating and mailing a customer feedback questionnaire
• tracking the responses to this questionnaire
• summarizing the responses and suggestions in a report
Mail and Email Services
• retrieving email and mail, sorting, and getting rid of junk
• responding to routine email requests
• forwarding items of importance to the client for attention
• tracking and forwarding urgent issues while client is out of town
• preparing packages and mailing out products as orders arrive
Contact us today for more information!